This page sets out your rights concerning how we may collect and use the information you give us when visiting this website or when you follow author/story links to one of our subsites where Lancer fanfic is stored.
This statement sets out what information we have and how we use it and gives you the opportunity to opt out. It applies to both the Lancer Fiction Gateway and to all of the story subsites.
(i) Comments on pages or blog posts (our regular updates) at this website and on stories at any of the subsites
This website and its subsites are hosted on WordPress. When you comment on a blog post here at the Gateway, or comment on a story at one of the subsites, the WordPress comment form requires you to give your name and your email address. You can also add your website URL, although this is not obligatory. WordPress logs this information along with your IP address. WordPress privacy statements here and here.
Because we moderate each comment and approve it before it’s posted up on the site(s), we can access this data – that is, we can see your email and IP address when WordPress sends us a notification that you’ve left a comment.
We can also see your email address and basic IP details on the dashboard of the Gateway and each subsite: that is, the ‘tool’ that allows us to manage each site. The dashboard stores all the comments to the stories, along with the commenter’s email and IP details. The dashboard is password protected and available only to the archive team. It isn’t accessible by anyone else.
We do not use any of this data to email you directly unless we need to talk to you about your comment before we can approve it. We do not use it for marketing or any other purpose. Your IP is never used at all but is sent to us part and parcel of WordPress’s system.
We do not share this data with any third party – when we forward your comment to the author, we strip out the email and IP address information first.
The information does not appear publicly at any of the websites.
You cannot leave a comment without putting in your email address.
However, if you wish us to remove our access to the data, you can ask us
(a) delete all your comments at the Gateway and its subsites and
(b) delete our copies of the WordPress notifications which we store in our email archives.
NOTE: this does not affect whatever data WordPress itself has gathered on you via comments, cookies etc. We are only able to remove comments to the Gateway Updates (blog) and the story pages on the subsites, and hence our access to that information on you. It does not remove the underlying data on WordPress’s databases.
(ii) Contact Us form at this website
The Contact Us form requires your email. When you submit the completed form to the website, it is sent to our email address. It doesn’t remain available to us at the website itself.
We use your email address solely to respond to your enquiry. We do not use it for any other purpose, and we do not share it with third parties.
If at any time you wish us to delete the copy of the form from our email archives, let us know.
If you’d like us to remove your comments or delete your emails, please use the Contact Us form here at the website to tell us, or email us at firstname.lastname@example.org . We will comply within 30 days and let you know when the task is complete.